Punjab Irrigation Department E-Tender for Panjnad Headworks Restoration Works

The Punjab Irrigation Department, Government of the Punjab, invites electronic bids from eligible contractors and firms registered on the Punjab e-Procurement System for restoration works at Panjnad Headworks. Bidders must hold valid registrations with the relevant authorities, including the Pakistan Engineering Council (PEC), Federal Board of Revenue (FBR), Punjab Revenue Authority (PRA) and Punjab Procurement Regulatory Authority (PPRA), as applicable.

The procuring office is the Executive Engineer, Panjnad Headworks Division, Panjnad, Alipur, Muzaffargarh. Email: xen_panjnad@yahoo.com. Notice reference: IPL-11850.

Procurement procedure and documents: Procurement will follow the Single Stage–Single Envelope procedure under the Punjab Procurement Rules, 2014, as amended from time to time. The tender notice and bidding documents may be accessed or downloaded through https://epp.punjab.gov.pk. The official PPRA Punjab procurement portal, https://eproc.punjab.gov.pk/ActiveTenders.aspx, also provides the tender notice, bidding documents, amendments, clarifications and instructions. The applicable response period will be calculated under the relevant PPRA rules and the date of publication of the advertisement.

Registration and electronic submission: All intending bidders must register on the Punjab e-Procurement System and maintain valid registrations with PEC, FBR, PRA, PPRA and other applicable authorities throughout the procurement process. Bidders are responsible for reviewing the complete bidding documents, specifications, conditions and addenda or clarifications. Each bidder must prepare, authenticate and submit its complete bid electronically in the prescribed manner before the closing date and time. Submissions after the deadline or through any other method will not be entertained. Manual bids, including bids delivered physically instead of electronically, will not be accepted.

Bid security: Bid security must equal 5% of the estimated civil work cost and must be furnished, as prescribed in the bidding documents, through a duly electronically verified bank guarantee or another financial instrument permissible under the Punjab Procurement Rules, 2014. It must be issued and processed exclusively through the Bank of Punjab in accordance with the Government of the Punjab, S&GAD (I&C Wing), instructions and the Service Level Agreement between PPRA and the Bank of Punjab referred to in circular No. SO(I&C-I)5-4/2024 dated 19 May 2026. The original financial instrument must reach the tender-opening committee on the opening date before closing time, in addition to being submitted through the Punjab e-Procurement System.

The bid-security instrument must be prepared in favour of the Executive Engineer, Panjnad Headworks Division, Panjnad. Failure to furnish the prescribed security in the required form and manner will make the bid non-responsive. Bid security of unsuccessful bidders will be handled and released under the applicable rules and instructions. Where submission of original bid-security instruments is required under Clause 6, it does not dispense with the requirement to submit the complete bid electronically.

Rates and bid validity: Bidders must quote item-wise rates in the electronic bid schedule. All rates and amounts must be entered correctly in figures and words wherever required. The quoted rates must cover all obligations incidental to execution of the work. The bid-validity period is 90 days, calculated in accordance with the bidding documents.

Unit rates and prices must include all costs necessary for proper execution and completion, including applicable taxes, duties, levies, overheads, profits and liabilities, except where the bidding documents or applicable law expressly provide otherwise. Applicable statutory deductions will be made in accordance with prevailing government financial rules. All applicable taxes, duties and statutory deductions are governed by the relevant laws, rules, notifications and provisions of the bidding documents.

Preparation and responsibility: The bidder must ensure that its electronic bid is complete, properly authenticated, signed and stamped, and submitted successfully through the Punjab e-Procurement System within the stipulated time. Accuracy, completeness and timely submission of all uploaded documents remain solely the bidder's responsibility.

Each bidder must, at its own expense and responsibility, inspect and examine the site and its surroundings and obtain all information necessary to prepare the bid and execute the contract. No claim arising from failure to inspect the site or obtain relevant information will be entertained after submission of the bid.

Before submission, bidders must thoroughly examine and understand the complete bidding documents, specifications, general and special conditions, contractual obligations and applicable clauses. Subsequent objections or reservation inconsistent with the submitted bid or bidding documents will be dealt with under the applicable procurement and contract provisions. The successful bidder remains responsible for fulfilling all contractual obligations.

Responsiveness and evaluation: Bids containing unbalanced, corrupt, inaccessible or infected content, viruses, malware or malicious code will be treated as non-responsive and rejected. Bidders must ensure that electronic files are legible, complete, accessible and free from such defects. The procuring agency will not be responsible for technical defects in files submitted by a bidder.

Negotiations may be conducted only to the extent expressly permissible under the Punjab Procurement Rules, 2014. The procuring agency may reject any or all bids or proposals at any time before acceptance under Rule 35. Such action will follow the applicable rules and will be communicated as prescribed. A conditional, incomplete or materially non-compliant bid will be treated as non-responsive and dealt with under the Punjab Procurement Rules, 2014 and the bidding documents.

Complaints: Any complaint or dispute relating to procurement must be referred to the competent Grievance Redressal Committee in accordance with the Punjab Procurement Rules, 2014. The committee will deal with complaints under the applicable rules and within the lawful jurisdiction.

Successful bidder's obligations: The successful bidder must execute and complete the work strictly in accordance with the approved estimate, specifications, drawings, bidding documents, contract conditions and instructions of the Engineer-in-Charge, to the latter's satisfaction and within the stipulated completion period.

All bidders must comply with applicable PPRA Punjab instructions, circulars and notifications, including circular Nos. 8596 and 8595 dated 11 October 2024, together with any subsequent instructions issued by the Government of the Punjab or the competent authority. Submission of false, misleading or materially incorrect information or documents, including concealed or invalid bid-security instruments, may result in rejection and the initiation of disqualification or blacklisting proceedings under applicable procurement rules and other prescribed procedures.

Award, payment and performance guarantee: The final decision regarding acceptance or rejection rests with the competent authority under the applicable procurement rules. If all bids are rejected, the procuring agency will communicate the grounds under Rule 35 of the Punjab Procurement Rules, 2014 and the applicable requirements.

Payment of the final bill must comply with Finance Department Notification No. RO(Tech) FD 1-2/83-VI dated 29 March 2005, subject to applicable rules, contractual provisions and completion of all required formalities.

The successful bidder must furnish the performance guarantee within the prescribed time, as required by the contract and bidding documents and under Rule 56 of the Punjab Procurement Rules, 2014. The performance guarantee must be processed through the Bank of Punjab under the PPRA arrangements, S&GAD instructions and Service Level Agreement referred to in circular No. SO(I&C-I)5-4/2024 dated 19 May 2026. The guarantee must remain valid for the period required by the bidding documents. Failure to furnish it within the prescribed period may result in withdrawal of the award and forfeiture of bid security or other penalties under the applicable rules and bidding documents.

Final acceptance rests with the competent authority, which reserves the rights available under applicable procurement rules, including rejection of any or all bids before acceptance. The procuring agency will communicate the grounds for rejection when required under the rules; the rules do not require justification beyond their prescribed requirements.