TPL Trakker Limited Annual General Meeting Notice – 27 November 2026, Karachi

TPL Trakker Limited will hold its Annual General Meeting (AGM) on Friday, 27 November 2026, at 10:30 a.m. at the Dr. Shamshad Akhtar Auditorium, Stock Exchange Building, Exchange Road, Karachi. Members may participate in person, through electronic means or through a duly appointed proxy, subject to the participation requirements below.

Ordinary Business

Special Business: Renewal of Advances

Members will consider and, if thought fit, pass the following special resolutions, with or without modification, under Section 199 of the Companies Act, 2017, authorizing renewal of the Company’s advances:

Other Business

Agenda item 9 is to transact any other business with the permission of the Chairman.

Registration for Electronic Attendance

In accordance with Securities and Exchange Commission of Pakistan guidelines, including letter No. SMD/SE/2/(20)/2021/117 dated 15 December 2021, members are encouraged to participate through the electronic facility organized by the Company.

Members wishing to attend electronically must register by emailing [email protected] at least 48 hours before the AGM. Registration must include the shareholder’s name, CNIC/NTN number, folio number or CDC account number, cell number and email address. Following verification, registered members will receive a video link by email. The login facility will remain open from 10:30 a.m. until the end of the AGM.

Share Transfer Book Closure

The Company’s Share Transfer Book will remain closed from 20 November 2026 to 27 November 2026, both days inclusive. Transfers received by THK Associates (Private) Limited, Plot No. 32-C, Jami Commercial Street 2, D.H.A., Phase VII, Karachi-75500, Pakistan, by the close of business at 5:00 p.m. on 19 November 2026 will be treated as timely for entitlement to the transfers.

Participation and Proxy Requirements

Members whose names appear in the Company’s register of members on 19 November 2026 are entitled to attend and vote, whether in person, by video link or through a proxy. A duly appointed proxy has the same speaking and voting rights at the AGM as a member. The completed and signed proxy form must reach the registrar, THK Associates (Private) Limited, Plot No. 32-C, Jami Commercial Street 2, D.H.A., Phase VII, Karachi-75500, Pakistan, at least 48 hours before the AGM.

Individual account holders and sub-account holders whose registration details are uploaded under the Central Depository Company of Pakistan Limited regulations must authenticate their identity by providing a copy of their valid CNIC or passport by email. The email must also provide the member’s name, folio or CDS account number and cell number. A proxy must likewise email a copy of their CNIC or passport.

Corporate members must email a Board of Directors’ resolution or power of attorney bearing the specimen signature of the nominee.

Change of Address

Members are requested to immediately notify any change in their registered address to the share registrar, THK Associates (Private) Limited, Plot No. 32-C, Jami Commercial Street 2, D.H.A., Phase VII, Karachi-75500, Pakistan.

Conversion of Physical Shares into Book-Entry Form

SECP letter No. CSD/ED/Misc/2016-639-640 dated 26 March 2021 advises companies to comply with Section 72 of the Companies Act, 2017 by replacing physical shares with shares in book-entry form.

Shareholders holding physical shares or share certificates are requested to convert them into book-entry form as soon as possible. They may contact their broker, a CDC Participant or the CDC Investor Account Service Provider for assistance in opening a CDS account and converting physical shares. Conversion facilitates shareholders by avoiding risks associated with loss of share certificates, saving issuance costs for duplicate shares and preventing misuse of physical share certificates. Further assistance is available from THK Associates (Private) Limited.

Video Conferencing at Another Location

The Company will provide a video-conferencing facility for members outside the town where the AGM is taking place if members collectively holding at least 10% of the shareholding, and residing at a geographical location, consent to participate through video conferencing at least seven days before the AGM. The facility is subject to availability in that city.

Members seeking this facility must complete the consent form and send it to the Company’s registered address seven days before the AGM. At least five days before the AGM, the Company will inform eligible members of the video-conferencing facility, if available, and provide the information necessary to access it.

Voting on Special Agenda Items

Ballot Paper

Under Regulation 8(2) of the Companies (Postal Ballot) Regulations, 2018, members may cast their votes using a ballot paper available on the Company’s website. A completed ballot paper must reach the Chairman of the meeting either by email at [email protected] or by post at 20th Floor, Sky Tower-East Wing, Dolmen City, HC-3, Block 4, Abdul Sattar Edhi Avenue, Clifton, Karachi, during working hours, no later than the day before the AGM.

Electronic Voting

Under Regulation 4(4) of the Companies (Postal Ballot) Regulations, 2018, members may also vote electronically. THK Associates (Private) Limited, the e-voting service provider, will email members on 20 November 2026 with the web address, login details, password and other necessary information. E-voting will open on 20 November 2026 and close at 5:00 p.m. Pakistan Standard Time on 26 November 2026.

Scrutinizer

M/s. S.M. Suhail & Co., Chartered Accountants, established since 1938, has been designated as scrutinizer under the Companies (Postal Ballot) Regulations, 2018 to scrutinize voting on special business agenda items 4 to 8.

Gift Distribution

Members are informed that gifts will not be distributed at the meeting.

Issued by order of the Board by Hasnain Wasim Ursani, Company Secretary, Karachi, on 6 November 2026.